Manage your benefits in Employee Online.

Ready to Enroll?

Employee Online, our online benefits management tool, allows you to review your current elections and plan information, sign up for benefits, report a life event, and make eligible enrollment changes. You can also view plan details, download benefits plan summaries and important documents, review costs, and view enrollment.

For Employee Online help, contact HRBenefits@stjohns.k12.fl.us.

Things to Know

  1. You must access Employee online to complete benefit enrollment within the open enrollment timeframe or by the date provided by the Benefits Department if you a newly hired employee.
  2. Please remember to add your Social Security number and the Social Security numbers of your dependents during enrollment.
  3. If applicable, you will receive new ID cards and see new payroll deductions on your paycheck. Be sure to verify deductions on your paycheck stub.
Go to Employee Online
Directions for OE Enrollment
Directions for Enrollment

Online Enrollment

To begin, open Google Chrome and navigate to the BusinessPLUS login page. Log in using your Employee ID and Password. Once logged in, select the "Employee Online" heading, then click the "Employee Online" link located in the upper-left corner of the screen and select Benefits.

Step 1: Add Family Members (if applicable)

Skip this step if you are NOT adding dependents

Medical, Dental, Vision, or Life Insurance

  1. Select Step 1: Add Family Member(s)
  2. Click the (+) icon in the bottom corner to add a family member
  3. Enter all required information:
    1. Names in ALL CAPS
    2. Relationship
    3. Date of Birth
    4. Social Security Number (click the pencil to enter)
    5. Gender
    6. Address (check box if same as yours
  4. Repeat for each dependent
  5. Click the Save icon (top-right corner) when finished

Please note: If NO CHANGES are being made to the benefit, NO ACTION is required

Step 2: Enroll In Benefits

  1. Go to Menu > Benefits > Step 2: Enroll in Benefits
  2. Click Choose New Plans
  3. Use the right arrow to navigate through the screens
  4. Select only the plans you are making changes to
  5. Under the "Select" column, check the box next to you chosen plan (e.g., Family Hospital 1)
    1. Note: if selecting a Family plan, you MUST check the boxes next to each dependent to be covered
  6. Select Change Reason:
    1. New Hire
    2. Marriage
    3. Death of Spouse
    4. Divorce
    5. Separation
    6. Annulment
    7. Birth of Child
    8. Adoption
    9. Dependent status change
    10. Death of Dependent
    11. Employee job change
    12. Spouse job change
    13. Dependent job change
    14. Change of residence
    15. COBRA eligible
    16. Medicare eligible
    17. Child Support
    18. Open Enrollment
  7. Click Save, then continue with Dental and Vision using the same steps

Family / 2 Clarification: (If both spouses are employed by SJCSD)

Family With 2 (with Children):

  • Male Spouse: Select F2-FAMILY W/2 CHILDREN and check all dependent
  • Female Spouse: Select W2-FAMILY W/2 CHILD/SPOUSE and do NOT check dependents

Family With 2 (Single):

  • Male Spouse: Select S2-FAMILY W/2 SINGLE and check spouse
  • Female Spouse: Select WS-FAMILY W/2 SINGLE/SPOUSE and do NOT check dependents

Family with 2, Same-Sex Spouses:

  • The spouse with the earlier birth month is considered the "Male Spouse"
  • Follow the instructions above based on birth month

Final Steps

  1. Click the Right Arrow through the final 4 informational screens.
  2. Click the Finish Button.
  3. You'll return to the Benefit Enrollment screen.
  4. If satisfied, click Confirm All - your benefits will be marked Pending Approval.
  5. If changes are needed please "blue insurance name" and make your corrections to the benefit. Select save and exit.

Submit Dependent Eligibility Documents

You are required to provide dependent eligibility documents for your dependents enrolled in Medical/Dental/Vision/Voluntary Additional Life.

Please note: If documents are not received within 30 days of the event, the dependent will not be enrolled.

If adding a spouse:

  • Spousal Medical Affidavit (required only if adding spouse to medical coverage)
  • Official Marriage Certificate
  • Verification of shared household:
    • The first page of your most recent tax return showing your spouse listed as a dependent OR
    • A bill or statement dated within the past 60 days that includes your name, your spouse's name, the date, and your current mailing address

If adding a child or children:

  • Official Birth Certificate or adoption records for each child being added
  • or Children with Disabilities age 26 or older
    • A copy of the child's birth certificate (or hospital birth record) AND
    • Evidence of Social Security Disability (SSD) showing parent/guardian and dependent name(s)

Submit documents to HR Benefits Department by Campus Mail or email HRBenefitsAsst@stjohns.k12.fl.us.

Download Spousal Affidavit

Online Open Enrollment

To begin, open Google Chrome and navigate to the BusinessPLUS login page. Log in using your Employee ID and Password. Once logged in, select the "Employee Online" heading, then click the "Employee Online" link located in the upper-left corner of the screen and select Benefits.

Step 1: Add Family Members (if applicable)

Skip this step if you are NOT adding dependents

Medical, Dental, Vision, or Life Insurance

  1. Select Step 1: Add Family Member(s)
  2. Click the (+) icon in the bottom corner to add a family member
  3. Enter all required information:
    1. Names in ALL CAPS
    2. Relationship
    3. Date of Birth
    4. Social Security Number (click the pencil to enter)
    5. Gender
    6. Address (check box if same as yours
  4. Repeat for each dependent
  5. Click the Save icon (top-right corner) when finished

Please note: If NO CHANGES are being made to the benefit, NO ACTION is required

Step 2: Enroll In Benefits

  1. Go to Menu > Benefits > Step 2: Enroll in Benefits
  2. Click Choose New Plans
  3. Use the right arrow to navigate through the screens
  4. Select only the plans you are making changes to
  5. Under the "Select" column, check the box next to you chosen plan (e.g., Family Hospital 1)
    1. Note: if selecting a Family plan, you MUST check the boxes next to each dependent to be covered
  6. Select Change Reason: Open Enrollment
  7. Click Save, then continue with Dental and Vision using the same steps

Family / 2 Clarification: (If both spouses are employed by SJCSD)

Family With 2 (with Children):

  • Male Spouse: Select F2-FAMILY W/2 CHILDREN and check all dependent
  • Female Spouse: Select W2-FAMILY W/2 CHILD/SPOUSE and do NOT check dependents

Family With 2 (Single):

  • Male Spouse: Select S2-FAMILY W/2 SINGLE and check spouse
  • Female Spouse: Select WS-FAMILY W/2 SINGLE/SPOUSE and do NOT check dependents

Family with 2, Same-Sex Spouses:

  • The spouse with the earlier birth month is considered the "Male Spouse"
  • Follow the instructions above based on birth month

Final Steps

  1. Click the Right Arrow through the final 4 informational screens.
  2. Click the Finish Button.
  3. You'll return to the Benefit Enrollment screen.
  4. If satisfied, click Confirm All - your benefits will be marked Pending Approval.
  5. If changes are needed please "blue insurance name" and make your corrections to the benefit. Select save and exit.

Submit Dependent Eligibility Documents

You are required to provide dependent eligibility documents for your dependents enrolled in Medical/Dental/Vision/Voluntary Additional Life.

Please note: If documents are not received upon the closing of Open Enrollment, the dependent will not be enrolled.

If adding a spouse:

  • Spousal Medical Affidavit (required only if adding spouse to medical coverage)
  • Official Marriage Certificate
  • Verification of shared household:
    • The first page of your most recent tax return showing your spouse listed as a dependent OR
    • A bill or statement dated within the past 60 days that includes your name, your spouse's name, the date, and your current mailing address

If adding a child or children:

  • Official Birth Certificate or adoption records for each child being added
  • or Children with Disabilities age 26 or older
    • A copy of the child's birth certificate (or hospital birth record) AND
    • Evidence of Social Security Disability (SSD) showing parent/guardian and dependent name(s)

Submit documents to HR Benefits Department by Campus Mail or email HRBenefitsAsst@stjohns.k12.fl.us.

Download Spousal Affidavit

Making Changes

Once you enroll in benefits, your elections stay in effect through the plan year, until the next annual enrollment. Open enrollment is your annual opportunity to make changes to your benefits unless you experience a qualifying event. Qualifying events include (but are not limited to):

  • Marriage
  • Divorce or legal separation
  • Birth or adoption of a child
  • Death
  • Termination of employment for you or your spouse, resulting in loss of coverage
  • Reduction of hours worked by you or your spouse, resulting in loss of coverage

The IRS requires that you make changes to your coverage within 30 days of your qualifying life event. You’ll need to provide proof of the event, such as a marriage certificate, divorce decree, birth certificate or loss-of-coverage letter.

If you need help, please contact HRBenefits@stjohns.k12.fl.us.

Questions?

We understand that you may have questions about enrollment or benefits throughout the year. Let our Benefits Team help! We provide year-round support for questions about your benefits. If you have questions or would like help understanding or accessing your benefits, contact HRBenefits@stjohns.k12.fl.us.

Manage your benefits on

EMPLOYEE ONLINE

Go to Employee Online

This Digital Benefits Guide is intended to highlight available benefits and should not be relied upon to fully determine coverage. The benefits plan may not cover all health care expenses. More complete descriptions of benefits and the terms under which they are provided are contained in the Certificate of Coverage that you will receive upon request. If this Digital Benefits Guide conflicts in any way with the policy issued by the employer, the policy shall prevail.